Annual General Meetings

Get involved, collaborate and spread the love of the art and sport! Many hands make light work!

Who: Open to all KNS members, you are encouraged to attend; you do not have to be an instructor/coach. However, only 2 voting members are allowed per registered dojo as designated by Head Instructor.

What: AGM! This is a great opportunity to express your view on the past and current business of the KNS; perhaps put yourself forward for a position on the board or executive; meet and greet other members and learn what is happening around the Province.

Applicable Memorandum Excerpts:

8.1       Annual General Meeting (AGM)

A general meeting of the membership shall be held annually by the 31st of March (or within 7 days thereof) in the city of Halifax/Dartmouth at such date and time the Board determines. “Robert’s Rules of Order”, Parliamentary Procedure shall govern the meeting unless otherwise dictated by the constitution.

8.7       Quorum

A Quorum for AGM and General Meetings is representation by one quarter (1/4) of the number of registered clubs in good standing. As determined at the commencement of the meeting.   If a Quorum is not present at an AGM, the chair shall determine if sufficient members are in attendance to continue with the election of officers and regional representatives.  This business may be conducted and no other until the next general meeting at which a quorum is present.  If a Quorum is not present, the meeting shall be adjourned (except as noted above) and rescheduled, with an announcement of the date, time and place of the next meeting.

9.1       Voting Annual General Meetings

Each Registered Club of good standing shall be entitled to two (2) votes (one per club representative) at any general meeting. A voting Board member is not included in the count as a club representative. Voting shall be by a show of hands or a standing vote for issues other than election of executive and directors. Voting for candidates for any of the elected offices shall be by closed, written ballot.  Scrutineers shall be appointed by the chair, and will announce as winner, the candidate receiving the largest number of votes, but will not announce the number of votes each candidate received.  Recorded numbers will be reported to the chair. No proxy votes will be accepted at any general meeting.

9.5       Chair

The chair of the AGM is the president, unless absent, when the vice-president will become the chair.  The head of the meeting may turn over the chair to the next designated person in order to speak to a motion.